Maintaining the speed and efficiency behind administrative services is important in any organization. Supportive tasks are what allow mail to be delivered promptly, records to be maintained properly and staff appropriately accommodated. Administrative service managers ensure the organization has the infrastructure, resources and staff needed to maintain productivity. Administrative service managers are the oil needed to keep the machine running as efficiently as possible. 

Job Details

To be productive, an organization must run smoothly. An administrative services manager is the person who makes sure this happens by coordinating its supportive services. An administrative services manager oversees the administrative services of an organization. This may include overseeing administrative staff and coordinating mail distribution, recordkeeping, and monitoring facilities.

 

An Administrative Service Manager's job tasks include:

  • Coordinating mail distribution
  • Maintaining facilities
  • Recordkeeping
  • Departmental budget planning
  • Allocating supplies
Work Activities

Work Activities summarize the kinds of tasks that may be performed across multiple occupations. Work activities are an aggregation of similar job tasks or behaviors for the accomplishment of major work functions. 

 

An Administrative Service Manager's job work activities include:

  • Participating in long-range planning and the development of departmental and divisional goals, strategic plans, and objectives
  • Overseeing staff development, training programs, policy development, and special projects
  • Assisting senior leaders and participating and/or leading small administrative projects
  • Creating, maintaining, and overseeing the coordination and documentation of training programs for employees
  • Analyzing contract-related documents to ensure compliance with regulations and guidelines
  • Representing the organization at meetings for conferences
  • Drafting and editing communications for the executive team